Privacy Policy for TakeStage
Revised Date: October 23, 2026
Version: 2026-10-23
Who We Are
TakeStage is operated by Popovmedia LLC, a Florida limited liability company with its address at 1343 Main St, Unit 301, Sarasota, FL 34236 (“TakeStage”, “we”, “us”). We are responsible for the personal information described here. To contact us about privacy, write to privacy@takestage.live.
Introduction
TakeStage is an app for iOS and the web (the Sessions and Dashboard websites) where teachers, students, performers and collaborators meet by live video, record music on their own devices, and share recordings. This policy explains what we collect, how we use and protect it, who we share it with, and the choices you have. It applies to everyone who uses the Service, worldwide. People in some places, such as California, the EU and the UK, have extra rights, described below.
We follow the privacy laws that apply to us, including the California Consumer Privacy Act as amended (CCPA/CPRA), other US state privacy laws, the EU General Data Protection Regulation (GDPR) and the UK data protection laws. Where the law requires a legal basis, we rely on your consent, on the contract between you and us, on our legitimate interests (such as security and improving the Service), or on legal obligations. When we transfer personal information from the EU or UK to countries without an adequacy decision, we use Standard Contractual Clauses or another approved mechanism. We do not use your content to train AI models unless you explicitly opt in.
Information We Collect
Account information. When you create an account we collect your name, email address and sign-in details. If you sign in with Google or Apple, we receive the information they share with us, such as your name, email address (or an Apple private relay address) and profile picture.
Content you create. We collect the video and audio recordings you make, with details such as the time, the session, the participants and file information; notes and markers you add; and any transcripts or results from features you use. Recordings contain your voice and image, which some laws treat as sensitive. We do not create voiceprints or face templates, we do not use recordings to identify anyone, and we do not collect your location. When you dictate a note in the iOS app, your speech is turned into text on your device with Apple’s on-device speech recognition, and only the text is saved.
Device and usage information. We collect your IP address, device type, operating system, app version, identifiers, and information about how you use the app, such as session length and performance and crash data. We use Google Firebase Analytics and Crashlytics for this.
Information from sessions. When you are in a live session, other participants can see and hear you, and the session records who joined and when.
How We Use Information
To provide the Service: to run sessions, record and upload your content, store it in your library, share it as you direct, and run features you use, including transcription of your dictated notes and any AI features we offer. To keep the Service safe and working: to detect fraud, abuse and security problems, fix crashes and understand which features are used (based on our legitimate interests). To communicate with you: service messages about your account, sessions and storage, and, with your consent, news about TakeStage, which you can stop at any time. To meet legal obligations.
We do not currently offer features that use AI to analyze your recordings, and we do not make automated decisions about you. If we add such a feature, we will tell you in the app first, update this policy, and ask for your consent where the law requires it.
Cloud Storage and Content Uploads
TakeStage records video and audio on your device first, even if your connection drops. When your connection returns, recordings upload automatically to cloud storage. They are stored on our servers and are available to you, to the people you share them with, and, for recordings made in a session, to the other participants in that session as the app shows. We do not sell your personal information, and we do not share it for advertising.
Who We Share Information With
We share information only with:
- Service providers that help us run TakeStage, under contract. They are Amazon Web Services (hosting, storage, live video and chat, sign-in, and email delivery; our main data region is Ireland), Google Firebase (live session data, which is held in the United States, plus analytics and crash reporting), Branch (links that open the app), and Apple (App Store subscriptions and Sign in with Apple) and Google (Sign in with Google), when you choose those.
- People you choose, such as session participants and the people you share a recording with.
- Authorities and others when the law requires, or to protect the rights, property or safety of TakeStage, our users or others.
- A buyer or successor, if our business is sold or merged, with notice to you.
How Long We Keep Information
Account information: while your account is open, and afterwards only as long as needed for legal, security and dispute purposes.
Recordings, notes and results: we keep them while your account is open and you are within your storage allowance. Each plan has an allowance shown in the app. If you go over it, we warn you in the app and ask you to make room. If you do not, we may delete your oldest recordings until you are back under your allowance, starting after about 37 days. If a paid subscription ends, your allowance returns to the free allowance and the same rule applies. When we delete a recording, we delete the file and the video versions made from it.
Usage and device data: as long as needed for the purposes above, then deleted or anonymized.
Records of your acceptance of our Terms and Privacy Policy: for 3 years after your account closes, so we can show what you agreed to.
Your Choices and Rights
Access and manage. You can view, download and delete your recordings in the app and on the Dashboard, and you control who you share them with.
Delete your account. In the iOS app, open Profile and choose Delete account. This closes your account and your sign-in. To have your recordings, notes and related data erased from our servers, write to privacy@takestage.live from the email address on your account. We confirm it is you and complete the erasure within 30 days. You can also delete your own recordings at any time in the app and on the Dashboard.
Your rights. Depending on where you live, you may have the right to access, correct, delete and port your information, to object to or restrict some processing, to withdraw consent, and to opt out of the sale or sharing of personal information (we do neither) and of profiling or AI processing. EU and UK residents may also complain to their data protection authority. To use a right, write to privacy@takestage.live. We verify requests and respond within 45 days (30 days under GDPR). You may appeal a refusal by replying to us. We do not treat you worse for using your rights. We honor global opt-out signals such as Global Privacy Control where they apply.
Security
We use encryption in transit and at rest and limit who can reach your data. We review our security regularly. No system is perfectly secure, and you are responsible for keeping your device and sign-in details safe.
Children’s Privacy
TakeStage is not directed to children under 13, and we do not knowingly collect their personal information. If we learn that a child under 13 has given us personal information, we will delete it and close the account. People aged 13 to 17 should use TakeStage with the knowledge of a parent or guardian. If the law requires a parent’s or guardian’s permission to record or process a minor’s voice or image, the adult who invites or records the minor is responsible for getting it, and we will act on a parent’s or guardian’s request to access or delete a minor’s information.
Content and Compliance
Users are responsible for the content they record and share and for having the permissions the law requires. We do not review recordings in advance. We may remove content that breaks our Terms or the law. We may disclose information to respond to legal process or to investigate fraud, safety threats or violations of our Terms.
Changes to This Policy
We may update this policy as our practices or the law change. We will post the new version here with a new date and tell you about material changes in the app or by email, and we may ask you to accept the new version.
Contact Us
Questions or requests: privacy@takestage.live.
Mail: Popovmedia LLC, 1343 Main St, Unit 301, Sarasota, FL 34236.